Budget

General Fund: 711-XXXXX-696000

Estimated Income

Beginning Balance (balance forward)                                                $26,710
Fall 2010 Photo I.D. Sales –55% of $47,000                                     $25,850
Spring 2011 Photo I.D. Sales – 55% of $23,000                                $12,650  
Total Estimated Income                                                                 $65,210

Estimated General Fund Expenses

AS Orientation/Fall Semester                                                           $1,500
AS Events:
            Welcome Week/August 2010                                              $    400
            Welcome Week/January 2011                                              $   400
            AS Awards Ceremony April 2011                                           $1,500
            Student Commissioned Art Program                                       $3,000
            Outstanding Student Employee Recognition Awards/event       $5,000
Purchase Orders:
            American Trophies                                                               $1,200
            COSTCO                                                                             $3,000
            Global Photography                                                              $1,200
            MC Bookstore                                                                      $1,500
            Photo ID System Service Contract/Rockwest Tech.                  $ 1,575
            Plastic Card ID Supplies                                                         $ 2,500
            Power Machinery (golf cart preventative maintenance)              $1,000
            XEROX Corp. (copier service contract)                                     $   300
Student Hourly:
            Office Manager ($9/hr x 20 hrs. week/260 hrs) summer            $ 2,340
            Office Assist.($9/hr x 20 hrs week/260 hrs) summer                 $ 2,340
            Office Manager ($9/hr x 20 hrs. week/440 hrs) Fall/Spring         $ 3,960
            Office Assist ($8.50/hr x 15 hrs. week/440 hrs) Fall/Spring         $3,740
            Office Assist ($8.50/hr x 15 hrs. week/440 hrs) Fall /Spring        $3,740
Miscellaneous Expenses:
            Athletic Dept. – MC I.D. Discount Benefit                                 $2,500
            Petty Cash/Events                                                                $1,000
            Procurement Card Charges (giveaways, event items)                 $5,000  
Total Estimated Expenses                                                                  $48,695

General Fund Account Summary

Total Estimated Income                                                                     $65,210
Estimated Expenses                                                                          $48,695  
Ending Account Balance Fiscal Year End                                               $16,515

Inter-Club Council Fund 711-XXXXX-696000

Estimated Income

Beginning Balance –(balance forward)                                                  $46,241
Fall 2010 Photo I.D. sales - 15% of $47,000                                         $  7,050
Spring 2011 Photo ID sales – 15% of $23,000                                      $  3,450  
Total Estimated Income                                                                     $56,741

Estimated Inter-Club Council Expenses

Allocations to Student Organizations for Events/Activities                         $15,000 (allocated
                                                                                                      
$13,116 last year)
ABC Balloon Wholesale P.O. (helium/supplies)                                         $     500
Procurement Card Event/Supplies expenses                                           $  5,000  

Total Estimated Expenses                                                                    $20,500

Inter-Club Council Account Summary

Total Estimated Income                                                                     $56,741
Total Estimated Expenses                                                                   $20,500  
Ending Account Balance Fiscal Year End                                                $36,241

Scholarships 711-XXXXX-696000

Estimated Income

Beginning Balance (balance forward)                                                     $14,343
Fall 2010 Photo I.D. sales - 15% of $47,000                                           $  7,050
Spring 2011 Photo I.D. sales  - 15% of $23,000                                     $  3,450
Total Estimated Income                                                                      $24,843

Estimated Scholarship Expenses

Spring 2011 AS Scholarships – 10 @ $1,000 each                                   $10,000
Total Estimated Expenses                                                                   $10,000

Scholarship Account Summary

Total Estimated Income                                                                      $24,843
Total Estimated Expenses                                                                    $10,000  
Ending Account Balance Fiscal Year End                                                 $14,843

 

Reserve Fund (Savings) 711-XXXXX-696000

Estimated Income

Beginning Balance (balance forward)                                                    $90,647
Fall 2010 Photo I.D. sales – 15% of $47,000                                         $  7,050
Spring 2011 Photo I.D. sales – 15% of $23,000                                    $  3,450  
Total Estimated Income                                                                     $101,147 

Estimated Expenses

Photo ID System new printer & software                                              $  5,500
New Printer/Fountain Hall                                                                   $  8,000
College Capital Equip. Purchases                                                           $10,000|
Software Mac computers/Journalism/Student Voice Program                    $   3,860 
 
Total Estimated Expenses                                                                   $ 27,360

Reserve Account Summary

Total Estimated Income                                                                     $101,147
Total Estimated Expenses                                                                   $  27,360   
Ending Account Balance Fiscal Year End                                                $  73,787

 

Card Sales (Photo I.D.) 711-XXXXX-696000

Estimated Income

Fall 2010 Photo I.D. Sales                                                                   $47,000
Spring 2011 Photo I.D. Sales                                                               $23,000   
Total Estimated Income                                                                      $70,000

Estimated Expenses (allocation according to AS Financial Guidelines/Article VII)

55% to General Account #13001                                                        $38,500
15% to Inter-Club Council  Account #13002                                         $10,500
15% to Scholarships Account # 13003                                                 $10,500
15% to Reserve Account #13004                                                       $10,500  
 
Total Estimated Expenses                                                                   $70,000

Card Sales Account Summary

Total Estimated Income                                                                      $70,000
Total Estimated Expenses (allocation to other AS accounts)                     $70,000   
Ending Account Balance Fiscal Year End                                                 $       0

Programming Fund 811-XXXXX-696000
 

($20,000 from College Bookstore)
Restricted Fund Allocated by AS Programming Committee

 Estimated Income

Beginning Balance (roll over)                                                               $15,174
Annual allocation from College Bookstore                                              $20,000   
Total Estimated Income                                                                     $35,174

Estimated Expenses

Free Coffee During Finals Week/AS Program                                          $  3,000
AS Talent Show                                                                                $  5,000
Purchase Order – Party Blitz                                                                $  3,000         
Purchase Order - Party Pleasers                                                           $  4,000
Purchase Order - Petal Pusher Florist                                                    $  1,200
Allocations to College Departments                                                      $15,000 
(allocated  
                                                                                                      $19,579 last year)
Total Estimated Expenses                                                                   $31,200

Programming  Fund Account Summary

Total Estimated Income                                                                      $35,174
Total Estimated Expenses                                                                   $31,200  
Ending Account Balance Fiscal Year End                                                $  3,974

 

Student Center Fee 731-XXXXX-696000

Restricted Fund

Estimated Income

Beginning Balance (roll over, summer & Fall 2010)                                    $2,022,622
Spring 2011                                                                                       $     70,000  
Total Estimated Income                                                                       $2,092,622

Estimated Expenses

Raiders Cove Student Lounge Renovation                                               $     50,000

Student Center Fee Account Summary

Total Estimated Income                                                                       $2,092,622
Total Estimated Expenses                                                                     $    50,000   
Ending Account Balance Fiscal Year End                                                  $2,042,622

 

2010-2011  Budget Summary

*Note: Due to the AS Financial Guidelines (Standing Rules Article VII) allocation of photo I.D. sales, projected income from the Card Sales account is already included in the General Fund, Inter-Club Council, Scholarships, and Reserves income figures listed below.

  Income Expenses Ending Balance
General Fund $58,646 $32,561 $ 26,085
Inter Club Council $54,038 $21,000 $ 33,038
Scholarships $25,250 $10,000

$ 15,250

Reserves $104,515 $  5,076 $ 99,439
Student Rep. Fee $114,293 $59,727 $ 54,566
Programming $64,838 $36,400 $ 28,438
Student Center $1,878,415 $        0 $1,878,415
Totals $2,299,995 $164,764 $2,135,231