Loss of [CCPG] Community College Promise Grant

In accordance with the Student Success Act of 2012,  Ventura County Community College District (VCCCD) will require all students to meet academic standards, progress standards, and adhere to a unit cap in order to receive enrollment priority (priority registration) and the CCPG, "Promise" .

Standards will apply once a student has attempted at least 12 semester units, as shown by the academic record. Former foster youth up to 24 years of age are exempted from this regulation.

Loss of California College Promise Grant [CCPG]

Students who are eligible for the California College Promise Grant may lose their eligibility if they fail to maintain a cumulative GPA of 2.0 or higher and complete more than 50 percent of their coursework. If a student's cumulative GPA falls below 2.0 for two consecutive primary terms (fall or spring), the student is placed on academic probation. If the cumulative number of units completed is not more than 50 percent in two consecutive primary terms, the student is placed on progress probation. Any combination of two consecutive primary terms (fall/spring semesters) of academic or progress probation may result in loss of fee waiver eligibility.

Foster Youth, as defined in Education Code 66025.9(b), shall not be subject to loss of California College Promise Grant under this section. This exemption is effective until the date specified in Education Code 66025.9(c).

In addition other fee waivers authorized outside of Section 76300(g)(1) are considered special categories and are not subject to loss due to the Section 76300(g)(1) standards. 

The special categories are:

1. Dependents of California National Guard Members
2. Dependents of veterans
3. Congressional Medal of Honor recipients and their dependents
4. Surviving dependents of the September 11, 2001 attacks
5. Dependents of law enforcement or fire suppression personnel

For purposes of this section, primary terms are considered fall and spring semesters.

Student Notifications

Students who are placed on academic Probation 1, Probation 2 or Academic Dismissal shall be notified via email from VCCCD no later than 30 days following the end of the semester that resulted in the student being placed on academic or progress probation.  

How to Regain Community College Promise Grant Eligibility

An otherwise eligible CCPG student may regain a CCPG by successfully appealing under one of the following reasons:

Academic and/or Progress Improvement. The student must demonstrate significant academic improvement by achieving no less than a minimum grade point average of 2.0 and more than 50% unit completion in the most recent term. 

No Enrollment for Two Primary Terms. Approval requires the student was not enrolled within the VCCCD for two consecutive primary terms (fall/spring) since becoming ineligible for the CCPG.

*Special Consideration for CalWORKs, EOPS, ACCESS (Accessibility Coordination Center & Educational Support Services), and Veterans. The student must explain the circumstances and obtain a Verification of Services Form from one of the above programs indicating current level of participation and services provided. 

*Untimely Accommodation. The student must have a disability, and applied for but did not receive accommodations in a timely manner. A student must explain the services they feel they did not receive in a timely manner and obtain a Verification of Services Form from ACCESS.

*Extenuating Circumstances. Approval requires verified evidence of circumstances beyond the student’s control. This could include: death of an immediate family member, accident, serious illness, eviction, etc. The student must provide documentation such as: medical documents, death certificates, police reports, court documentation, etc. explain the circumstances on the appeal form.

*Inability to Obtain Essential Support Services. The student must provide documentation, such as: canceled appointment notices, emails, text messages, and statements from professionals on letterhead. The student must explain the circumstances below and obtain a Verification of Services Form from the Support Service Office described above. 

*Economic Situation. Approval requires verified evidence of an economic situation such as: job loss, eviction, homelessness, etc. To be considered, the student must provide documentation, which may include: eviction notice, layoff/termination notice, unemployment statements, etc. and explain the circumstances on the form.

*Appeals for these circumstances will be reviewed by Committee. Appeals are reviewed on a case-by-case basis and prioritized by the date received. You will be notified by e-mail of the outcome. Circumstances above marked with an * may take up to 2 weeks to review.

Click here for the Loss of CCPG Appeal Form. 

INSTRUCTIONS

1. Read each section of the appeal form. Then, if you meet the requirements for an exception to the regulations, you may complete and file the form titled Loss of CCPG Appeal Form.  Submit the completed appeal form remotely to your counselor during your appointment (attach a separate sheet, if needed). 
2. Attach all required supporting documents. 
   • If selecting Special Consideration for CalWORKS, EOPS, ACCESS, veterans or Untimely Accommodations, request a Verification of Services Form from the appropriate program counselor. 
3. Submit your completed appeal packet remotely to Counseling by the deadline.  Appeals submitted without sufficient documentation will be denied.

APPEAL DEADLINES

Appeals must be submitted remotely before the end of the fiscal year. 

APPEAL REVIEW PROCESS

Appeals are reviewed on a case-by-case basis and prioritized by the date received. You will be notified by e-mail of the outcome. 

Circumstances above marked with an * will be reviewed by a committee and may take up to 2 weeks to review.  

APPEAL DECISIONS ARE FINAL.

Submitting an appeal form does not guarantee approval. Appeal approval for Loss of CCPG will not reinstate eligibility for other financial aid programs (Pell Grant, Direct Loans, etc.) A separate online appeal will need to be submitted to the Financial Aid Office and reviewed for financial aid eligibility.