IMPORTANT UPDATE TO TRAVEL PROCEDURES
(Updated for 2022-23 FY)
- Ensure that the event is not taking place in a state on the AB 1887 list (View List). These are states for which we are not allowed to use state funds for travel. There are now 23 states on the list, so make sure to check! The full list is also pasted below. Special note: if the event is taking place in one of the restricted states, but you are attending only virtually, then we can fund the registration cost.
- Fill out the form and send it to your division dean (pro tip: also CC the dean’s administrative assistant!). Please ensure the application form includes information about the nature of the event and a link to the event website as applicable. Please also attach documentation for the following (note these need not be actual receipts, but those do count!):
- screen shot showing registration costs
- average lodging and airfare costs
- documentation to demonstrate other costs such as rental car
- Special note: faculty are entitled to $55 per diem for meal costs when attending an in-person activity. We do not need documentation for that estimated cost but make sure to account for that in your overall estimate for funds. You will need to include the receipts for your meals in the final paperwork.
- Please make sure the application is filled out at least one month in advance for domestic travel and three months in advance for international travel
- If dean approves, they will sign and send the form to the Professional Development Coordinator brian_burns2@vcccd.edu
- The Travel Funds Workgroup (a sub-committee of the Professional Development Committee) will review the application and reach out to either confirm your award, ask for further information, or decline the request based on the criteria stated on the application form.
- If application is approved, the Professional Development Coordinator will reach out to you for next steps, which includes uploading data to Chrome River (the PDC will step you through this process).
AB 1887 List
- Alabama
- Arizona
- Arkansas
- Florida
- Georgia
- Idaho
- Indiana
- Iowa
- Kansas
- Kentucky
- Louisiana
- Mississippi
- Montana
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- West Virginia
International Travel Information
(if applicable; please note forms require a minimum of 3 months to process. Also, the form below requires signatures from the Dean, VP of Business, and President. Please obtain these signatures prior to submitting to Faculty Development. Lastly, please provide information for the VCCCD Board Agenda as outlined in the second link below.)