Important Information for Parent/Guardians (FERPA)
Now that your student is part of Ventura County Community College District, there are few matters of which you must be made aware. Your student has officially enrolled in an institution of higher education, and as a result, your student is now protected by the Family Educational Rights and Privacy Act (FERPA) of 1974.
- What does this mean?
When a student reaches the age of 18 or begins attending a post-secondary institution, regardless of age, FERPA rights are transferred from the parent/guardian to the student. Students must act on their own behalf. Parents, guardians, relatives, or friends of VCCCD students are not permitted to enroll, drop, or add classes on behalf of the student. The same applies for transcript requests, record/form status requests, and enrollment verifications - As a parent/guardian, do I have access to my student’s academic records?
Under Section 49061 of the Education Code, parents/guardians of community college students do not have a right to access their children's student records, regardless of whether the student is under the age of 18. In accordance with this regulation, students' academic records may be released to parents/guardians only with the written consent of the student. Students may obtain an Authorization for Release of Information for their parent or guardian in Admissions & Records. Students must be physically present when the Authorization for Release of Information is submitted. - I am a parent/guardian and I need help logging in to, navigating, and/or processing transactions in my student's MyVCCCD account. What should I do?
College officials may only assist the student with access to their MyVCCDD account, which contains records covered under FERPA. Additionally, students are expected to act on their own behalf. Parents, guardians, relatives, or friends of VCCCD students are not permitted to enroll, ask about the students’ enrollment status, inquire on behalf of the student on their records or dual enrollment process, drop, or add classes on behalf of the student. - As a parent/guardian, can I contact my students' instructor regarding course content, assignments and/or grading policy?
Your student is enrolled in a college course and it is important to understand that instructors may only work directly with students, as opposed to the type of parent/guardian interactions you are accustomed to at the high school level. Under FERPA (Family Educational Rights and Privacy Act) instructors are not required to discuss student performance or other student-related issues with parents/guardians. Faculty establish a syllabus for each course, which include the course content or objectives, assignments, a general guide to the pacing of the course and information about how grades will be determined. Once a student receives the syllabus for the course from the instructor and the student decides to remain enrolled in the course, the syllabus becomes the contract between the student and instructor. - As a parent/guardian, can I request a grade progress report from my student's instructor?
Under FERPA (Family Educational Rights and Privacy Act) instructors are not required to discuss student performance or other student-related issues with parents/guardians, including progress or grades. - Where can I find out more about FERPA?
Visit the U.S. Department of Education website for more information.
What can parents do for students:
- Do sign the student’s dual enrollment e-form (MOU)
- Do talk to the student about the dual enrollment class offerings
- Do encourage the student to utilize campus resources, including the welcome center, academic counseling, career services, tutoring, student activities, and the library
- Do help the student understand the importance of registration dates and add/drop deadlines on the Admissions & Records website
- Do have the student contact the college staff/faculty directly about any questions regarding their dual enrollment status, classes, and any forms they must sign
What parents cannot do for students:
- Do not log into the student’s email, canvas, and student portal using their credentials
- Do not contact instructors, counselors, and staff on student’s behalf
- Do not complete the Moorpark College application and other college forms for the student
- Do not seek services, make appointments, and/or attend meetings on student’s behalf
- Do not ask questions that refer to the student’s academic information, including enrollment, forms, grades, and course history
- Do not add or drop the student from their courses
- Student/College Communication
- All communication will be sent to your student MYVCCCD e-mail address once the MYVCCCD portal has been created. This email can be accessed through your MYVCCCD portal by clicking on the “Everyday Tools” tab and selecting “Student Email”. For best results you should use this email address when contacting faculty or administration, and NOT your high school email address. You should check this email at least once a week to keep on track of assignments and communication from Moorpark College
- Student Code of Conduct
- All dual enrollment students must adhere to all college policies on course requirements, attendance, dates and deadlines, and any other applicable policies and procedures including the Student Code of Conduct. Review our official Student Code of Conduct by clicking here
- Student Responsibilities
- Moorpark College is not responsible for the supervision of minor students on campus outside of the classroom setting. Faculty are not expected to wait with students until their ride arrives. At times, classes may be dismissed early
- Student College Services and Resources
- Students must act on their own behalf. Parents, guardians, relatives or friends of Moorpark College students are not permitted to enroll, drop, or add classes on behalf of the student. This also applies to requesting transcripts. Student records are protected under the Family Educational Rights and Privacy Act (FERPA). Moorpark College will not discuss or release student information to anyone, including parents, without the student’s signed written consent. Please refer to our “Important Information for Parents/Guardians (FERPA)” resource for more information.
Is there a deadline for Dual Enrollment?
While there is no deadline to complete the Steps for Dual Enrollment, K-12 students are subject to the date that Registration Ends, Last Day to Add, Last Day to Drop Without Notation on Permanent Record, Last Day to Drop with a “W” and other deadlines for each term.
What is a 900 number/student ID number?
Your Moorpark College Student ID Number is a 9-digit number, e.g. 900XXXXXX. Students receive this number in a Welcome Email 1-2 business days after they submit an application, and it can also be viewed on the dashboard of the MYVCCCD student portal.
I can't find my registration date!
You can find your registration date in your my.vcccd.edu portal Dashboard under "Registration and Payments" and then "Register/Add/Drop." Once selected, click on the blue button ( 1. Before Registration) that says, "Registration Appointment." If no appointment is listed, you must re-apply for the term you are attempting to register for.
Do I need to reapply to Moorpark College?
Anytime that you have not taken a college course, in our district, for 12 months or longer, you will need to reapply to our college. If you do not have a registration date, then you need to reapply.
I submitted my application and have not received my welcome e-mail, please help!
This is NOT an automated process. Once submitted, please allow our admissions & records department 1-2 business days to process your application. If you have not received a welcome e-mail from Moorpark College after this period of time, please contact our admissions office at mcadmissions@vcccd.edu with your CCCapply application ID number (found under submitted applications in your CCCapply account and starts with the number “3”) for further assistance.
Do I need to take an assessment, watch the online orientation, and complete an ed plan?
Dual enrollment students do not receive priority registration. Therefore, you do not need to take the self-guided assessments (unless you are clearing a prerequisite for ENGL M01A), watch the online orientation, or enter an ed plan into DegreeWorks. However, going over these items will give you more information that may be useful as a Moorpark College dual enrollment student.
How do I know which Moorpark College classes are available this term for high school partnership dual enrollment and when they will be offered?
High school partnership dual enrollment courses are only offered through our partnerships with participating high school districts. These courses are restricted (hidden) from the public and are only given to students that counselors at the specific high school identify. Please ask your high school counselor for more information about courses currently being offered.
As an Academic Enrichment dual enrollment student, how do I know which Moorpark College classes are available for the term I am attempting to enroll in?
A student can view our Schedule of Classes Search and filter classes by term, if it is currently open, subject, and campus. We highly suggest a student first speak to their high school counselor to decide which class to take for high school or UC/CSU A-G admissions credit.
Can I take classes at the other campuses (Ventura and Oxnard Colleges) as an Academic Enrichment dual enrollment student?
Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. Moorpark College, Oxnard College, and Ventura College are all a part of this district. A student at any of these colleges can take courses at any of the other two colleges without a separate application. A student can even take multiple different courses at different colleges simultaneously!
I submitted a dual enrollment e-form (MOU) but made a typo/want to add more classes. What should I do?
A new MOU Form must be submitted for each term the student wishes to enroll at Moorpark College. If students wish to add classes not listed on their initial MOU form or make a correction, they will need to submit another MOU form.
What if I can’t participate in the first day of class?
Most professors will have a first-day assignment that will need to be completed. Some professors will drop a student (Instructor-Initiated Drops) from their section, if the student does not attend in-person or complete the first-day assignment. If you are unable to attend the first day of class, it is important that you email your instructor ahead of time to let them know the reason.
What do I do if I’m waitlisted?
When registering and a course is full, but taking students for the waitlist, you will answer “Yes” when it prompts you to join the waitlist. If you are not added to the course, by the first day of class, you will either attend the class in-person, or if online, reach out to the professor via email to ask if they will be adding students. If so, you will need an Add Code to enroll in the course. Only the professor can provide the Add Code. You can find directions on how to enroll with an Add Code on our Registration Guide located here under the Banner, “How Do I Use An Add Code?”
How can I verify that I have successfully enrolled into a class?
A student can verify if they have successfully enrolled into a course in their MYVCCCD portal under their “Student Schedule/Bill.” Review our guide on how to do so here.
What are the Critical Dates for my course, and where can I find them?
All college courses have critical dates and deadlines that college students must follow. Examples include the last day to add the class, the last day to drop the class, the last day to drop with a “W”, etc. Critical Dates are listed in the VCCCD Class Schedule Search under each CRN (a 5-digit course reference number). Follow a blue link for each CRN you register for, and the dates will be displayed. This may also be found in the student’s schedule/bill within the MYVCCCD portal. Please visit our how to guide to find the student schedule/bill.
How do I drop/unenroll in a course?
It is the student's responsibility to drop classes by the deadline if they are no longer attending. Drops can be completed online via the MyVCCCD student portal under “Registration Planner” or in person at the Admissions and Records Office by the appropriate deadline. Deadlines are listed on the student schedule/bill or they can be viewed by clicking on the CRN of the class in the schedule of classes (https://schedule.vcccd.edu/). Failure to drop a class will result in a letter grade of an "F" noted on the student's permanent record (College Transcript). Please view our step-by-step registration guide for more information on how to drop a course.
Where can I find my AP and/or IB score equivalencies to Moorpark College courses?
You can find your AP score equivalencies to Moorpark College courses at: https://catalog.vcccd.edu/moorpark/credit-prior-learning/ap/ You can find your IB score equivalencies to Moorpark College courses at: https://catalog.vcccd.edu/moorpark/credit-prior-learning/ib/
Can I enroll in honor’s courses, as a dual enrollment student?
Yes, as long as you meet the prerequisite/corequisite and course requirements.
What is a Prerequisite and Corequisite?
A Prerequisite is a course (or equivalent skills or prior experience) that you must complete with a grade of “C” or better before enrolling in a more advanced course. A Corequisite is a course that must be taken while you enroll in the desired course.
What do I do if the course I wish to take has a Prerequisite or a Corequisite?
All prerequisites must be met before enrollment and only a college counselor can clear one. Please contact our dual enrollment counselor or visit the Moorpark College Counseling webpage located here for guidance on how to clear prerequisites. Remember to e-mail using your college MYVCCCD e-mail address, Moorpark College ID (900) number, and attach transcripts to verify you met the pre-requisite for a course.
What if I am currently enrolled in the prerequisite outside of the Ventura Community College District?
Prerequisites completed in high school or outside colleges/universities or AP exam scores CANNOT be cleared until there is a final grade or score posted.
Is there Financial Aid available to me as a high school student?
No. Financial Aid is only available to students who have graduated from high school.
Are there any fee waivers that can help bring the cost down if I am an Academic Enrichment dual enrollment student?
Yes! Health and Student Activity Fee Waivers are available for students to bring the cost of the term down. These can be found on the Moorpark College Student Business Office Website. Please keep in mind you must submit these fee waivers each time a student is participating in dual enrollment.
Where can I buy textbooks for Academic Enrichment dual enrollment courses?
An instructor may list where a student can purchase course materials on their syllabus. A student may also want to visit our Moorpark College bookstore website to search for their specific course section using the Course Routing Number (CRN) for that term. Please visit our bookstore website for more information. Do note that a student is fully responsible for covering all costs of their course materials.
Which classes meet the A-G or high school diploma requirements?
Contact your high school counselor for more information, as these vary depending on your K-12 school.
How can I send my final dual enrollment grades to my K-12 school?
An Academic Enrichment dual enrollment K-12 student is responsible for sending their official Moorpark College transcript electronically to their school counselor. More information on how to order a transcript through the student’s MYVCCCD portal can be found here.
• A high school partnership dual enrollment student will have their grades sent to their high school at the end of the term, once grades are made available by their instructor.
What happens if I get a D or an F in a course?
Poor grades will hurt college GPAs and academic standing. Low GPAs can negatively affect students’ financial aid eligibility and future college/university opportunities. Please see our dual enrollment counselor for guidance and limitations.
What is a “W”?
“W” stands for “Withdrawal.” It means that you dropped the course after the last day to drop without a “W’ for that course section. A “W” will show on your transcript; a “W” is better than a D or an F, but you still want to avoid it. Pay attention to Critical Dates for each course you take, like drop dates. More info can be found on our Withdrawal Procedures website.
Who do I contact if I am having problems with my electronic dual enrollment e-form (MOU) or Moorpark College application?
The admissions and records office processes all dual enrollment e-forms (MOU) and applications. Their email is mcadmissions@vcccd.edu and their phone number is (805) 378-1429
Can I take a summer dual enrollment course while I’m in my last semester of high school?
You will not be eligible for dual enrollment courses during the summer of high school graduation. Therefore, you will need to reapply to our college as a high school graduate as of June 30th to register for these courses.
I am currently in grade K-8 and am interested in taking classes as an Academic Enrichment dual enrollment student. What is the process for me to enroll into classes?
As a student in grades K-8 you have extra steps that must be completed in addition to the regular dual enrollment process in order to register for our academic enrichment dual enrollment option. Please visit our Academic Enrichment dual enrollment website for more information, under the section “Students in 8th grade and below.”
What is the process for a home school student to be able to take Academic Enrichment dual enrollment classes at Moorpark College?
Home-schooled students must present the completed Private School Affidavit as an attachment in the dual enrollment e-form (also known as MOU) step. This process is explained in our Academic Enrichment dual enrollment website found here. For more information on how to obtain a completed Private School Affidavit, please visit www.cde.ca.gov/sp/ps.