Financial aid is awarded on the basis of financial need, except for some student loan programs.  When you apply for federal student aid, the information you report is calculated using a formula established by Congress.  The formula determines your Expected Family Contribution (EFC), an amount you and your family are expected to contribute toward your education (although this amount may not exactly match the amount you and your family end up contributing).  If your EFC is below a certain amount, you may be eligible for a Federal Pell Grant, assuming you meet all other eligibility requirements. There is not a maximum EFC that defines eligibility for the other financial aid programs.  Instead, your EFC is used in the following equation to determine your financial need:

   Cost of Attendance (COA)
- Expected Family Contribution (EFC)
= Financial Need

We calculate your cost of attendance and subtract the amount you and your family are expected to contribute toward that cost.  If there is anything left over, you are considered to have financial need. A financial aid package is put together for you that comes as close as possible to meeting your financial need.  However, because funding is limited, the amount awarded to you may fall short of the amount of which you are eligible.  Also, in determining your need for aid we must first consider other educational resources you are expected to receive during the school year.

Ventura County Community College District

2020-2021 Student College Budget (9 months)


Budget Components

With Parents,

Without Dependents

Off Campus

Out of State

Room & Board




Personal Miscellaneous




Enrollment Fees (Full-Time)




Out of State Tuition



Books & Supplies




Travel Expenses








Budgeted expenses are estimated for the purpose of calculating financial aid. Actual costs may vary by individual.

For more detailed Cost of Attendance information 


There are specific costs that may be considered as an adjustment to Cost of Attendance.  If this applies to you, submit the Budget Adjustment Form to the Financial Aid Office for review.  Examples of these cost adjustments may include:


Child Care

Child care and/or dependent care expenses incurred to care for a child or other dependent may be allowed as an addition to the Cost of Attendance.  The dependent must be part of your household, and the care must be required for you to attend classes.  For example, if the dependent child is a child who is in school during the same time you attend classes, a dependent care allowance would not be included.  Likewise, if the spouse is normally at home to provide care, an allowance would not be appropriate.  Actual costs incurred are considered, and documentation must be provided.

Disability-Related Expenses

If you have a disability, an allowance may be considered for those expenses related to the disability, including special services, transportation, equipment, and/or supplies that are reasonable and required for pursuit of an eligible program of study and not provided by other assisting agencies.  You must be able to justify and document these costs.


Computer costs will be reviewed on a case by case basis with appropriate documentation (such as a receipt of purchase) in accordance with federal regulations.  On request a one-time adjustment may be added to a student's Cost of Attendance.  

Books and Supplies

You can expect to have varied costs per semester for books and supplies.  The average/estimated component in the annual/published Cost of Attendance is meant to be a guide. Depending upon your field of study and/or your course load, you may have additional costs for required text books and/or course materials.  You may submit for review an appeal for consideration of extraordinary expenses by providing to our office a written statement of your expenses and copies of receipts showing book and supply purchases.  Exceptions will be made on a case by case basis and within a reasonable amount, we may approve an adjustment to your Cost of Attendance.

Other Costs

Students may request cost adjustments based on documented expenses.  Requests must be submitted in writing to the Financial Aid Office along with the appropriate supporting documentation.  Please email the Financial Aid Office with any questions at