All financial aid recipients are required to maintain the standards for Satisfactory Academic Progress as outlined in our Satisfactory Academic Progress Standards Policy. Students who have been placed on Warning or Probation for the semester may experience a delay in their next semester financial aid disbursement(s). The Financial Aid Office must confirm that all of the terms and conditions were met during the Warning or Probationary semester. If the student did not pass Warning or Probation, financial aid eligibility will be suspended. Please plan accordingly.
|Enrollment Status||Unit Requirement|
|Three Quarter Time||9-11.75|
|Less Than Half Time||1-5.75|
*Please note, for Summer financial aid eligibility, enrollment statuses remain the same as outlined above.
SAP will be evaluated at the conclusion of each payment period (semester). Calculation includes cumulative number of units completed/transferred to VCCCD divided by the cumulative number of units attempted/transferred to VCCCD.
SAP is met if a student is achieving a 2.00 cumulative GPA or better and the pace is equal to 67%* or higher and the student has not reached 150% of the units required for certificate, degree, or transfer program. Once the calculation is performed, the student’s SAP status will be posted on the student’s MyVCCCD portal. The college will ensure that the student’s academic progress is monitored, implemented, and documented as required.
When a student fails to achieve a minimum 2.00 cumulative GPA or better and his/her pace is not equal or higher than 67%* he/she will be placed on Warning. A student is eligible for financial aid during the Warning period. At the end of the Warning period, a student must have a cumulative grade point average (GPA) of 2.00 and must also have completed a minimum of 67%* of all attempted units.
Students on Warning for the current semester are advised to attend an online mandatory Satisfactory Academic Progress Warning Workshop.
Suspension of Eligibility
When a student fails to achieve a minimum 2.00 cumulative GPA or better and his/her pace is not equal or higher than 67%* he/she will be placed on Suspension. When a student is placed on Suspension, he/she will no longer be eligible to receive federal financial aid until he/she Reinstates or successfully appeals. A student who is Suspended can: Appeal by completing a Satisfactory Academic Progress Appeal form or attend at his/her own expense until the student raises his/her cumulative grade-point average (GPA) to 2.00 and attains a 67%* minimum course completion rate. Reinstatement is not an option for students who have exceeded Maximum Time Frame.
A student Suspended for failing to achieve SAP may regain eligibility by successfully appealing to the Financial Aid Office. A student may also regain eligibility by attending without receiving financial aid and attain the minimum cumulative grade point average (GPA) of 2.00 and minimum cumulative course completion rate of 67%* of all attempted coursework. It is a student’s responsibility to notify the Financial Aid Office in writing when he/she has reinstated him/herself. Reinstatement is not an option for students who have exceeded Maximum Time Frame.
A student who successfully appeals will be placed on Financial Aid Probation. Financial aid is available during this Probation period. However, SAP will be evaluated at the end of the Probation term. During the Probation term, a student must complete 100% of all attempted units with a term GPA of 2.00 or better and must be following his/her approved Academic Plan. Failure to follow the terms of the appeal will result in Suspension of financial aid. A student on Probation for a payment period may not receive title IV, HEA (Higher Education Act) program funds for the subsequent payment period unless the student makes satisfactory academic progress or the institution determines the student met the requirements specified by the institution in the Academic Plan for the student.
An Academic Plan outlines the requirements that a student must adhere to remain eligible for financial aid. The institution develops an Academic Plan for the student that, if followed, will ensure that the student is able to meet the institution’s satisfactory academic progress standards by a specific time, or instead takes the student to successful program completion. Students placed on Academic Plan must complete 100% of all attempted units with a term GPA of 2.0 or better and must be following the approved Academic Plan. A student who has failed the Academic Plan has the right to appeal based on extenuating circumstances. Students must appeal to change the Academic Plan.
Student Educational Plan (SEP)
A student who has been suspended or has exceeded maximum time frame, must meet with an academic counselor to develop a comprehensive SEP for an eligible program of study. The SEP must ensure that a student will meet SAP standards by a specified point in time, or through an Academic Plan can instead take the student to successful program completion.
Program of Study
A student must declare an eligible program of study from their Primary College, which is the school granting their degree. Only one major change can be applied to an appeal once an Academic Plan (SEP) has been approved with the Financial Aid Office.
A Student who has had his/her financial aid Suspended has the right to appeal, based on extenuating circumstances (see below), by submitting a Satisfactory Academic Progress Appeal Form. Appeals must be submitted to the Financial Aid Office within the semester the student is requesting aid. Deadline dates vary.***
- Complete GetSAP Counseling online, may be optional during Covid 19 and/or if already on file- varies by college see websites.
- Complete the online Satisfactory Academic Progress (SAP) Appeal form
- The appeal must include an explanation of the extenuating circumstances that led to Suspension of Eligibility. Examples of extenuating circumstances include: medical condition or illness of the student; death of an immediate relative; divorce or separation; military service; illness, injury or medical condition of a family member that required care; change in academic major or exceeded time frame; other similar situations that affected academic performance that were beyond the student’s control.
- The appeal must also include information on what has changed in the student’s situation that will allow the student to demonstrate satisfactory academic progress at the next evaluation, and/or what steps the student has taken to alleviate any obstacles (for example, meeting with academic counselor, tutoring, testing, reducing unit load, etc.).
- A complete appeal packet consists of: the completed appeal form, as described above; supporting documentation that supports the explanation of circumstances the student addressed in his/her letter (for example, copies of letters from doctors or counselors, divorce decree, medical information related to illness, death certificate, birth certificate); student educational plan (SEP) developed by an academic counselor along with any additional counseling forms.
- Incomplete appeal packets will not be accepted or will be automatically denied.
When submitting an appeal, please ensure that all grades from the previous term attended have posted and have been evaluated. Once grades have been posted and evaluated your Satisfactory Academic Progress will be calculated in accordance with the Moorpark College SAP policy. Students will be notified via my.vcccd.edu student portal and email. Please make sure to check your portal frequently for this important notification.