All financial aid recipients are required to maintain the standards for Satisfactory Academic Progress as outlined in our Satisfactory Academic Progress Standards Policy. Students who have been placed on Warning or Probation for the semester may experience a delay in their next semester financial aid disbursement(s). The Financial Aid Office must confirm that you have met all of the terms and conditions of your Warning or Probationary semester. If you have not passed Warning or Probation, your financial aid eligibility will be suspended. Please plan accordingly.
|Enrollment Status||Unit Requirement|
|Three Quarter Time||9-11.5|
|Less Than Half Time||1-5.5|
*Please note, for Summer financial aid eligibility, enrollment statuses remain the same as outlined above.
SAP will be evaluated at the conclusion of each payment period (semester). Calculation includes cumulative number of units completed/transferred to VCCCD divided by the cumulative number of units attempted/transferred to VCCCD.
SAP is met if a student is achieving a 2.00 cumulative GPA or better and the pace is equal to 67%* or higher and the student has not reached 150% of the units required for certificate, degree, or transfer program.
If a student fails to achieve a minimum 2.00 cumulative GPA or better and his/her pace is not equal or higher than 67% he/she will be placed on Warning. If a student is placed on Financial Aid Warning, financial aid is available during that period. At the end of the Warning period, a student must have a cumulative grade point average (GPA) of 2.00 and must also complete a minimum of 67% of all attempted units.
If you are on Warning for the current semester you must attend an online mandatory Satisfactory Academic Progress Warning Workshop.
Suspension of Eligibility
If a student fails to achieve a minimum 2.00 cumulative GPA or better and his/her pace is not equal or higher than 67% will be placed on Suspension. If a student is placed on Suspension, he/she will no longer be eligible to receive federal financial aid until he/she Reinstates or successfully appeals. Promise Grants formerly known as Boards of Governor’s Fee Waivers are not affected. A student who is Suspended has two options: Appeal by completing a Satisfactory Academic Progress Appeal form or attend at his/her own expense until the student raises his/her cumulative grade-point average (GPA) to 2.00 and attains a 67% minimum course completion rate. Reinstatement is not an option for students who have exceeded Maximum Time Frame.
A student Suspended for failing to meet SAP may regain eligibility by successfully appealing to the Financial Aid Office. A student may also regain eligibility by attending without receiving financial aid and attain the minimum cumulative grade point average (GPA) of 2.00 and minimum cumulative course completion rate of 67% of all attempted coursework. It is a student’s responsibility to notify the Financial Aid Office in writing when he/she has reinstated him/herself.
Reinstatement is not an option for students who have exceeded Maximum Time Frame.
A student who successfully appeals will be placed on Financial Aid Probation. Financial aid is available during this Probation period. However, SAP will be evaluated at the end of the Probation term. During the Probation term, a student must complete 100% of all attempted units with a term GPA of 2.00 or better and must be following his/her approved Academic Plan. Failure to follow the terms of the appeal will result in Suspension of financial aid.
An Academic Plan is required for a student on Probation. The Academic Plan must be developed by counseling to ensure that a student will meet SAP standards by a specified point in time.
Program Of Study
A student must declare an eligible program of study from their Primary College, which is the school granting their degree. Only one major change can be applied to an appeal once an Academic Plan has been approved with the Financial Aid Office.
A Student who has had his/her financial aid Suspended has the right to appeal by submitting a Satisfactory Academic Progress Appeal Form. Appeals must be submitted to the Financial Aid Office within the semester the student is requesting aid. Deadline dates vary.
- Complete the Satisfactory Progress Appeal form and submit it to the Financial Aid Office.
- Submit a letter (preferably typewritten), along with acceptable documentation explaining the circumstances or reasons for appealing. For example, how were the circumstances beyond the students control or why the student has exceeded Maximum Time Frame. Students should attach copies of letters from doctors, counselors, divorce decree, medical information related to illness, death of immediate family member, birth of a child, etc. The student must also explain how the circumstances have changed and/or what steps the student has taken to alleviate any obstacles. For example, meeting with academic counselor, tutoring, testing, reducing unit load, etc. If the student is appealing because of Maximum Timeframe, the student must explain why they need additional time to complete his/her goal.
- Incomplete appeals (those with no explanation and/or no educational plan attached) will be automatically denied.
When submitting an appeal, please ensure that all grades from the previous term attended have posted and have been evaluated before submitting a Satisfactory Academic Progress (SAP) appeal. Once grades have been posted and evaluated your Satisfactory Academic Progress will be calculated in accordance with the Moorpark College SAP policy. Students will be notified via my.vcccd.edu student portal. Please make sure to check your portal daily for this important notification.
* Effective Fall 2018 the pace rate changed from 70% to 67%.