Start a new student club or organization

Notice:

The deadline to establish a new student club or organization for Fall 2026 will be determined soon.

Step 1: Find your club officers.

Identify a minimum of four (4) currently enrolled MC students to serve as officers, and complete the Club Chartering Form or Renewal Form Online, or click the link below to download a PDF version of the same document. Club Chartering or Renewal Form 2026-2027.

Step 2: Find your advisor(s).

Secure at least one Moorpark College faculty, staff, or administrator to serve as advisor for your club, and have that person complete the Club Advisor Agreement O nline. You can also click the link below to download a PDF version of the same document. Advisor Agreement PDF 2026-2027.

Step 3: Draft your club's constitution & bylaws.

Each student club and organization will develop governing documents that explain what the club will be about, how students can become officers, and other details about club operations. Feel free to use our template to guide you.

Constitution and Bylaws template 2025/26 - MS Word document

Constitution and Bylaws template 2025/26 - PDF document

Step 4. Create or Update your Club's Trust and Agency Account

Club and organization spending is managed through the set-up of an agency account. Any officially recognized club or organization can set up an agency account, which allows them to receive and deposit funding which they can spend on things like conferences, supplies, food, and other items.

A club's agency account must be updated every academic year to reflect new club officers who will be allowed to spend from the club account.

Trust and Agency Account Set-Up Form (PDF) - for new clubs that do not have have an account yet.

Trust and Agency Account Update Form (PDF) - for clubs that have an agency account but need to update their form to add new club officers or advisor.

Step 5: Submit your club paperwork.

Once you have compiled all the necessary paperwork (chartering or renewal form, advisor agreement, and draft constitution), send them in to ASMC at ASMCStudentOrgs@vcccd.edu and ASMCStandingRules@vcccd.edu.

Step 6. Attend an ASMC Board meeting for approval.

You will be invited to attend an upcoming ASMC Board meeting to discuss your goals so that ASMC may formally approve your club or organization. You will be invited to a future ASMC meeting by the ASMC Director of Student Organizations once they have had a chance to review your documents, so be sure to check your email for next steps!

Please note that the ASMC Board does not meet regularly during summer term or winter or spring breaks. This may cause a delay in club/organization chartering approvals.

What is the deadline to create a new club?
The deadline to submit club creation forms for Spring 2026 is Wednesday February 4th 2026.

What happens after I submit my new club paperwork?
The ASMC Director of Student Organizations will work with the ASMC President to add your club to a future ASMC Board meeting so the Board members can learn more about your organization and decide whether or not to formally approve your club.

What are the benefits to creating a formal club?
Clubs that are officially recognized by the Associated Students Board of Directors receive additional benefits that general students don't, such as:

the ability to reserve indoor and outdoor spaces on campus;
the opportunity to request funding from the Associated Students Programming Committee to support club events, activities, and travel; and
the chance to add club leadership involvement on academic transcripts, among other benefits.

What's the difference between a club and an organization?

A student club is defined as a group of students with a common social, educational, social justice, religious or cultural purpose. Because the management of the club is intended to be a student learning experience, the day-to-day functions of the club are carried out by student members with oversight and mentorship from an advisor.
An organization is a group of students whose central purpose or cause is linked closely to or affiliated with an external organization. Organizations may have additional chartering or renewal requirements beyond the College chartering requirements. Examples of organizations include honors societies, sports clubs, e-sports leagues, or politically affiliated groups.

What else is important to know about student clubs and organizations?

Student clubs and organizations operate within Moorpark College and VCCCD policies and procedures, including Board Policy 5430 Clubs - Regulations and Administrative Procedure 5430 Clubs - Regulations.